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Vendor bills from the inbox to the ledger

Vendor invoices that land in the AP mailbox become draft bills, matched to their purchase order and receipt, with duplicates stopped before they post.

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EXAMPLE REQUEST

What you ask.
What comes back.

Pipette.com’s published case study reports 575 bills entered by the AP agent in August 2026 with human approval, from about 1,500 vendor emails a month (counts read September 9, 2026).

Good for: Finance & accounting, Operations & purchasing
Industries: Distribution & e-commerce, Manufacturing & logistics, Professional services

Screen recording of the Luminorix workspace. Figures are fictional sample data.
Accounts payable agentAccounting + AP mailbox
Sample data

Check today’s bills before they post.

Five bills in today’s queue. Four match their purchase orders and receipts and are ready to post. One is held:
Example Freight Co. · INV-20488Same reference and amount as a bill posted Sep 9
Held
Example Packaging · PO 1187Quantity matches the receipt
Ready
Illustrative example with sample data. Nothing here was sent or posted.

WHAT LUMINORIX DOES

Step by step.

  1. Reads the AP mailboxOpens each vendor email and its PDF attachments, and skips mail it already handled.
  2. Extracts the invoiceReads vendor, invoice number, dates, lines, quantities and totals, and finds the vendor record in your accounting system.
  3. Matches PO and receiptCompares each line with the purchase order and what was received. Clean matches become draft bills.
  4. Stops what looks wrongSame reference and amount as a posted bill, a quantity that does not match the receipt, or a missing PO: the bill is held with the reason.
  5. Asks for the decisionYou approve, hold or reject from an approval card. Nothing posts without it, and each action can be reverted.

SYSTEMS IT CONNECTS

Works with what you use.

  • Odoo
  • Microsoft 365 mail
  • PDF invoices
  • Help Scout
  • Microsoft Teams

Connector availability, data scope and permitted actions are confirmed for your systems before deployment.

WHERE YOU STAY IN CONTROL

Clear boundaries.

Approval before posting

Draft bills wait for a person’s approval. Held bills carry the reason the agent stopped them.

Agreed write access

The agent creates bills only in the company and journal agreed for it.

A record of every action

Each bill shows the source email, the match result and who approved it.

RELATED USE CASES

START WITH ONE RECURRING JOB

Which work should an agent
take off your plate first?

Bring one recurring job. We map the systems, the access and the approval points, and show the agent doing it on sample data.

Book a demo See all use cases